BCI - Bureau de coopération interuniversitaire (anciennement connu sous le nom de « Conférence des recteurs et des principaux des universités du Québec » CREPUQ)

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Award-winning guide to university records management, February 20, 2004

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Award-winning guide to university records management

now available in English

MONTREAL, February 20, 2004 - An award-winning guide to the maintenance of university records, produced by the Conference of Rectors and Principals of Quebec Universities (CREPUQ), is now available for the first time in English.

The Recueil des règles de conservation des documents des établissements universitaires québécois, first published in 2002, is now available under the title, Records Retention Schedules for Quebec Academic Institutions. The guide was translated through the financial assistance and collaboration of the Association of Universities and Colleges of Canada.

While the guide was produced specifically for Quebec universities, both AUCC and CREPUQ believe it will be equally of interest to archivists and records managers at English-language universities outside Quebec. The document includes 300 retention rules for records falling under nine broad categories or fields of university management and activities : administration, human resources, financial resources, real property and moveable assets, student affairs, community services, teaching, research and development, and information and communications.

CREPUQ received the 2002-03 Organization Award from the Association des archivistes du Québec for the Recueil and the major contribution it has made to "the development of archival sciences in Quebec, elsewhere in Canada and around the world."

"As a guide to the maintenance of university records, The Quebec Schedules provides critical advice to institutions in a time of increasingly complex and diverse record keeping requirements," says Robert J. Giroux, president of AUCC. "This collaboration between CREPUQ and AUCC represents a significant step for university records management." Adds Jacques Bordeleau, director general of CREPUQ : "We trust this translation, like the original French-language Recueil, will be recognized for its ground-breaking quality and originality."

The editors of the English translation are Johanne Pelletier, Director and University Archivist, McGill University Archives ; and Garron Wells, University Archivist, University of Toronto Archives and Records Management Services. The Quebec Schedules is available at

http://www.crepuq.qc.ca/documents/a...

CREPUQ is a not-for-profit, voluntary organization of the universities of Quebec. AUCC is the national organization representing Canada’s 93 public and private not-for-profit university and university-degree level colleges.

For more information :

Trevor Lynn

Public Affairs Officer

Association of Universities and

Colleges of Canada

(613) 563-3961, ext. 288

tlynn@aucc.ca

Yvon Albert Laurendeau

Chargé de recherché

Conférence des recteurs et des

principaux des universités du Québec

(514) 288-8524, ext. 233

yalaurendeau@crepuq.qc.ca